You may also want to remove items from the graphic if your timeline gets too crowded or if your plans change. Here, from the Insert group, you can use the Existing Tasks button to add milestones you already have in your spreadsheet or click on the small Diamond icon to create a new milestone. For the latter, click anywhere inside the Timeline View and go to the Timeline Tools Format tab. Now, if you wish to add extra milestones to the graphic, you can do it at any time either from the project table following the steps described earlier, or by using the Timeline Tools. Microsoft Project will instantly add the selected data to your timeline. Once you’ve selected your milestones, right-click anywhere inside the selection and then choose Add to Timeline from the pop-up menu. Note: Make sure not to accidentally select the summary row (“ Milestones: Yes”) as it cannot be added to the timeline and, if it’s included in your selection, it will prevent you from adding the rest of your data too.
For this example, we’ll select all but two milestones from our Project spreadsheet. Now that your milestones are all grouped together nicely, you can quickly select them all using Shift + Click or pick only a few key ones by holding Ctrl while selecting their corresponding cells.
Microsoft Project will automatically separate your milestones from the tasks and move them all high up in the sheet so you can identify them instantly. Here’s how it works:Ĭlick on the small down arrow on the Task Name header in your project table.įrom the menu that pops up, go to Group by and select Milestones. To filter out unnecessary data and easily add only the key deliverables or events to your timeline, you can use Project’s Group function. Microsoft Project will add a blank timeline on top of your Gantt Chart View. mpp project and go to the View tab on the MS Project ribbon.įrom here, tick the Timeline checkbox you can see in the Split View group. 1. Activate the Timeline View in MS Project. Here’s how to create and format a simple timeline directly in MS Project.
When managing a complex or large project, a clean summary timeline that presents only the key milestones or deliverables of a project may be the best way to share information with non-technical audiences. How to make a clear timeline in MS Project
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